ASBSMS CONSTITUTION - BYLAWS
ARTICLE ONE-STUDENT COUNCIL

The name of the organization shall be the Associated Student Body of Sunnyvale Middle School (ASBSMS).

This organization shall have as its purpose, the conduct of activities on behalf of the students of Sunnyvale Middle School as approved by the school principal and the Sunnyvale School District Board of Education.

ARTICLE TWO -EXECUTIVE BOARD

The executive board shall consist of the following the Associated Student Body of Sunnyvale Middle School officers:

  • President. The ASBSMS President shall have the following duties:
    1. Preside over all meetings of the Associated Student Body of Sunnyvale Middle School Representatives Council.
    2. Call special meetings of the Associated Student Body of Sunnyvale Middle School Representatives Council.
    3. Plan and prepare an agenda for the meetings of the Associated Student Body of Sunnyvale Middle School Representatives Council.
    4. Appoint all committee members and chairpersons.
    5. Serve as ex-officio member of all committees.
    6. Represent the Associated Student Body of Sunnyvale Middle School at all school and Sunnyvale School District meetings where a representative is required or appropriate.
    7. Preside over all student body assemblies or authorize someone to do so in his/her place.
    8. Vote in the Associated Student Body of Sunnyvale Middle School Representatives Council meetings only where his/her vote would affect the result.
    9. Serve as one of the two student representatives to the School Site Council.
    10. Prepare and deliver the Student Report to the Sunnyvale Middle School Parent Teacher Student Association.
  • Vice-president. The ASBSMS Vice-president shall have the following duties:
    1. Serve as the ASBSMS president if the president is permanently or temporarily unable to perform his or her duties.
    2. Serve as alternate for either of the two student representatives to the School Site Council.
    3. Serve as chairperson of the Elections Committee.
    4. Perform all duties assigned by the President of the Associated Student Body of Sunnyvale Middle School.
  • Treasurer. The ASBSMS Treasurer shall have the following duties:
    1. Maintain complete and accurate record of all Associated Student Body of Sunnyvale Middle School receipts and disbursements.
    2. Serve as the Chairperson of the Finance Committee with the assistance of the Sunnyvale Middle School Leadership Advisor, the Sunnyvale Middle School ASB Bookkeeper, and the Sunnyvale School District ASB Finance Officer.
    3. Serve as one of the two student representatives to the School Site Council.
    4. Prepare monthly reports for the Associated Student Body of Sunnyvale Middle School on bank balances and disbursements to date.
    5. Keep accurate profit and loss statements of all Associated Student Body of Sunnyvale Middle School functions and assist clubs and activities in keeping
    6. Supervise the preparation of the annual Associated Student Body of Sunnyvale Middle School Budget.

  • Secretary. The ASBSMS Secretary shall have the following duties:
    1. Maintain accurate minutes of each meeting of the Associated Student Body of Sunnyvale Middle School Representatives Council.
    2. Before the next scheduled meeting, distribute draft copies of the minutes of each meeting so that they can be reviewed and approved at the meeting.
    3. Record and distribute an agenda for each scheduled meeting of the Associated Student Body of Sunnyvale Middle School Representatives Council.
    4. Carry out all necessary correspondence for the Associated Student Body of Sunnyvale Middle School.
  • Commissioners

Activities. The ASBSMS Commissioner of Activities shall have the following duties:

  1. Coordinate and maintain the master calendar of all Associated Student Body of Sunnyvale Middle School activities.
  2. Serve as chairperson of the Activities Committee.

Athletics. The ASBSMS Commissioner of Athletics shall have the following duties:

  1. To initiate and organize the intramural sports.
  2. To assist the Athletic Director for Sunnyvale Middle School with the After-School Sports Program.
  3. Report results of Sunnyvale Middle School participation in After School Sporting Events to the student body.

Academics. The ASBSMS Commissioner of Academics shall have the following duties:

  1. Serve as the student representative from Sunnyvale Middle School at all District meetings requiring student representation.
  2. Publicize participation and achievements of all extra-curricular academic events involving students from Sunnyvale Middle School.
  3. Coordinate and supervise the Spartan Citizenship program.
  4. Coordinate and organize the Renaissance recognition assemblies.

Publicity. The ASBSMS Commissioner of Publicity shall have the following duties:

  1. Publicize all school activities through the school marquee, daily bulletin, monthly newsletter, school bulletin boards, and Spartan TV programs.
  2. Issue news releases approved by the school principal to local press, radio, and television stations.
The Executive Board shall have all executive powers. The Executive Board members shall serve as voting members of the Associated Student Body of Sunnyvale Middle School Representatives Council.

Duties and responsibilities of the Executive Board members are described in the By-laws to the constitution.

The positions on the Executive Board shall be filled by a general election of the Associated Student Body of Sunnyvale Middle School annually during the fourth academic quarter.

Executive Board Members shall hold office for one academic year beginning the first scheduled day of class as determined by the Sunnyvale School District. Executive Board Members will be enrolled in the Leadership Elective for the entire academic year.

No member of the Executive Board may hold more than one the Associated Student Body of Sunnyvale Middle School Office.

ARTICLE THREE-STANDING COMMITTEES

The Associated Student Body of Sunnyvale Middle School president and the Associated Student Body of Sunnyvale Middle School advisor shall appoint committee members and chairpersons to the following committees each year no later than the Friday immediately following the Labor Day Holiday.

  • The Finance Committee
    • The ASBSMS Treasurer shall chair the Finance Committee.
    • The ASBSMS advisor, one representative from each grade chosen by the elected student council representatives from that grade, the ASBSMS bookkeeper, and each grade level team leader shall serve on this committee.
    • The purposes of the committee is to prepare and submit the final budget, approve all requests to conduct ASB fund raising activities, and review all expenditure requests approved by the ASBSMS student council.
  • The Elections Committee
    • The ASBSMS vice-president shall chair the Elections Committee.
    • The ASBSMS advisor and one representative from each grade chosen by the elected student council representatives from that grade shall serve on this committee.
    • The purpose of this committee is to plan, organize, and supervise all student body elections.
    • Acts as screening committee for all candidates to determine if they meet qualifications.
  • The Activities Committee
    • The ASBSMS Activities Commissioner shall chair the Activities Committee.
    • The ASBSMS advisor and two representatives from each grade chosen by the elected student council representatives from that grade shall serve on this committee.
    • The students in the Leadership Elective shall be non-voting associate members of the activities committee and provide the primary work force for producing and supervising each activity.
    • The purpose of this committee is to plan, organize, and supervise all student body activities approved by the ASBSMS Student Representative Council.

ARTICLE FOUR-SUCCESSION

If the ASBSMS president cannot fulfill his/her duties due to illness, injury, or absence the ASBSMS vice-president shall assume and carry out the duties of ASBSMS president until the ASBSMS president becomes able to resume his/her duties.

If the ASBSMS president is permanently unable to fulfill his/her duties due the ASBSMS vice-president becomes the ASBSMS president.

The ASBSMS vice-president shall be replaced during the first semester by a special election conducted by the Elections Committee. If the ASBSMS vice-president needs replacement during the second semester, the ASBSMS Student Council Representatives will select a replacement from the students in the Leadership Elective.

ARTICLE FIVE-ELECTIONS AND QUALIFICATIONS FOR OFFICE

The positions on the Executive Board shall be filled by a general election of the Associated Student Body of Sunnyvale Middle School on the first Thursday after Memorial Day.

The five representatives from each grade level for the first semester shall be chosen by grade level election on the first Thursday after Labor Day.

The five representatives from each grade level for the second semester shall be chosen by grade level election on the first Thursday after Martin Luther King Day each year.

Qualifications for candidates for ASBSMS elected office:

  • Minimum grade point average of 2.5
  • At least an "S" in Citizenship and Work habits for the previous three quarters
  • Participate in Renaissance program at some level.
  • Endorsement by their grade level administrator and two of their teachers
  • First semester 6th grade candidates will use 5th grade GPA and Citizenship and Work Habits evaluations.
  • Candidates for Executive Board positions shall also apply for the Leadership Elective the following year.

The Campaign:

  • Candidates may begin their campaign on the Thursday prior to Election Day.
  • Candidates are not allowed to distribute campaign buttons, stickers, or sundry items promoting their election.
  • Candidates may place up to eight posters on campus. The posters may not exceed two foot by two foot.
  • Candidates may place small posters in classrooms if the classroom teacher gives permission. The small, classroom posters may not exceed 8.5 inches by 11 inches.
  • Candidates will prepare a 2-3 minute speech for broadcast over Spartan TV the Wednesday prior to election.
  • Candidates will be introduced at a lunchtime rally the Thursday prior to election.
  • Candidates are responsible for removing all campaign materials from campus after election results are announced.
  • Candidates must have the approval of the Elections Committee before posting any campaign material or conducting any campaign activities.

Counting the Ballots:

  • The ASBSMS president and the Elections Committee shall count the ballots on the same day as the election is held. No candidate for office may participate in the counting of ballots.

The ballots shall be counted twice and the results compared. A third count is required if the results of the first and second counts are not within 1 percent of each other.

Announcing the results:

  • Prior to announcement, all candidates shall be gathered together and the results made known to them before announcing to the student body.
  • The ASBSMS president shall announce the results to the student body immediately after notifying the candidates of the results.

ARTICLE SIX-STUDENT CLUBS

Students may form clubs to conduct regular activities when they meet the following conditions:

• Shall have a membership of at least five active participating students.

• Must meet regularly at least twice a month.

• Shall have a Charter describing their purpose.

  • The School Principal must approve the Charter annually by the 4th week of school each year.
  • The club must have a faculty representative designated by the School Principal.
  •  

    Shall have a constitution approved by their membership before it can begin fund-raising activities or make expenditures of club funds.

  • • Shall prepare a proposed budget of expenditures and fund raising by the end of the School Year.

    ARTICLE SEVEN-AMENDMENTS

    The Associated Student Body of Sunnyvale Middle School Representatives Council, whenever it is necessary, shall propose amendments to the constitution. To make such amendments valid, the Associated Student Body of Sunnyvale Middle School must approve by a two-thirds vote in a general election.

    ARTICLE EIGHT-FINANCES

    The student council must approve all requests for expenditures of all student funds prior to any commitments.

    Student Clubs must have a positive balance in their club account before the Associated Student Body of Sunnyvale Middle School Representatives Council may approve expenditure.

    Associated Student Body of Sunnyvale Middle School Activity Fund Authorization of Payment requires the approval of the ASB Treasurer, the ASB Advisor, and the School Principal.

    Procedures for financial transactions will comply with current Sunnyvale Elementary School District policies and procedures.

    ARTICLE NINE-MEETING SCHEDULES

    The ASBSMS Student Council shall meet at least twice each month on the first and third Thursday during the scheduled meeting time of the Leadership Class elective and for special sessions, as called by the ASBSMS president or the ASBSMS advisor.

    The ASBSMS President shall conduct the student council meetings using the parliamentary procedures guidelines used in the Leadership Elective curriculum.

    The Finance Committee shall meet each Thursday at lunchtime and at other times as called by the ASBSMS president or the ASBSMS advisor.

    The Elections Committee shall meet monthly as called by the ASBSMS president or the ASBSMS advisor.

    The Activities Committee shall meet each Tuesday at lunchtime and at other times as called by the ASBSMS president or the ASBSMS advisor.

    ARTICLE TEN-ADOPTION

    Annually, the Principal of Sunnyvale Middle School with the advice of the Associated Student Body of Sunnyvale Middle School advisor shall approve for implementation these By-laws before the first scheduled day of class each year as determined by the Sunnyvale School District.

    APPENDICIES

    1. Associated Student Body of Sunnyvale Middle School Application for Student Club.

    2. Associated Student Body of Sunnyvale Middle School Activity Fund Pre-Authorization for Expenditure.

    3. Associated Student Body of Sunnyvale Middle School Activity Fund Authorization for Payment.

    4. Associated Student Body of Sunnyvale Middle School Representatives Council Application.

    5. Associated Student Body of Sunnyvale Middle School Leadership Elective Application.
  • Application for Student Club
  • We request permission to form an Associated Student Body of Sunnyvale Middle School Student Club. Attached is a list of Charter members.
  • This organization shall be called:

    ___________________________________
  • The purpose of the organization is to: ________________________________

    ____________________________________________

    ____________________________________________

    ____________________________________________

    ____________________________________________

    ____________________________________________
    1.  
    2. ____________________________ (name of faculty member) shall serve as the advisor for the name of club for the school year.
    3. A copy of the proposed constitution is attached.
    4. A copy of the budget for the _________-_________ school year is attached.
    5. Submitted by:

      Club Representative: ___________________________________Date:______

      Club Faculty Advisor: ___________________________________Date:______

    6. Approved by:

    ASBSMS President: ___________________________________Date:__________

    Recorded in Associated Student Body of Sunnyvale Middle School Representative Council Minutes on (date):________________________

  • Attachments:
    1-Membership List
    2-Constitution (proposed)
    3-Budget for School Year _________-_________

    APPENDIX - 1

    PRE-APPROVAL OF ACTIVITY FUND AUTHORIZATION FOR EXPENDITURE

    SUNNYVALE MIDDLE SCHOOL DATE: ________________________

    PURCHASER: _____________________ FUNDS AVAILABLE: $___________

    DATE REQUIRED: _________________

    FOR PURCHASE OF ATTACHED ITEMIZED INVOICES IN AN AMOUNT NOT TO EXCEED:

     

    $___________________________

    PURPOSE OR ACTIVITY: ______________________________________________________

    AUTHORIZED:

    BY_______________________________________ASBSMS TREASURER

    BY_______________________________________ASBSMS ADVISOR

    BY_______________________________________PRINCIPAL

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    APPENDIX-2

    ACTIVITY FUND AUTHORIZATION FOR PAYMENT

    SUNNYVALE MIDDLE SCHOOL DATE: ________________________

    PURCHASER: _____________________ AMOUNT: $____________________

    IN PAYMENT OF ATTACHED ITEMIZED INVOICES IN DUPLICATE WITH PRE-APPROVAL ATTACHED

    PURPOSE OR ACTIVITY: ______________________________________________________

    AUTHORIZED:

    BY_______________________________________ASBSMS TREASURER

    BY_______________________________________ASBSMS ADVISOR

    BY_______________________________________PRINCIPAL

    ***********************************************************************************************************************

    DATE PAID: _________________________ AMOUNT PAID: $_______________________

    CHECK NO._________________________ BY: ___________________________________

    60031 REVISED 3/24/06

     

     

     

     

     

     

     

     

     

     

     

     

     

     

    APPENDIX-3

    Associated Student Body of Sunnyvale Middle School
    Representatives Council Candidates Application

     

    NAME:_______________________________________________________

    DATE:________________________________________________________

    Attach current progress report obtained from office.

    Renaissance Advisor participation verification:______________________________________

    Endorsements:

    Teacher:______________________________________________________

    Teacher:______________________________________________________

    Grade Level Administrator:_________________________________________________

     

    "I have read the Sunnyvale Middle School Associated Student Body Constitution and Bylaws of the Constitution and will serve to the best of my ability."

    Your Signature:_____________________________________________________

    ************************************************************
    Election Committee USE ONLY

     

    DATE Submitted:________________________________

    Grade Point Average verified:______________________

    Citizenship and Work Habits verified:________________

    Information verified by Election Committee:__________

     

     

    Candidate ACCEPTED YES NO

     

     

     

    SUNNYVALE MIDDLE SCHOOL ASSOCIATED STUDENT BODY ADVISOR:_____________________

    CANDIDATE NOTIFIED:_________________________

     

     

     

    APPENDIX-4

    Leadership ELECTIVE Application

    NAME:_______________________________________________________

    DATE: _______________________________________________________

    Renaissance Advisor participation verification:______________________________________
    Attach current progress report (form obtained from office.)

  •  
    EXPECTATIONS FOR LEADERSHIP STUDENTS

    DUTY

    • WE ARE HERE TO MAKE SURE EVERYONE HAS A GREAT EXPERIENCE AT SUNNYVALE MIDDLE SCHOOL
  • RESPECT
    • FOR YOURSELF
    • FOR YOUR CLASSMATES
    • FOR YOUR TEACHERS AND THE SCHOOL
  • RESPONSIBILITY
    • TAKE RESPONSIBILITY FOR YOUR ACTIONS
    • TAKE PRIDE IN THE WORK YOU DO…YOU WORK WILL BE LOOKED AT BY THE ENTIRE SCHOOL COMMUNITY!
    • PARTICIPATE IN RENAISSANCE
  • SAFETY
    • DO NOT DO ANYTHING THAT COULD INJURE YOU OR ANYONE ELSE.

     

  •  

    Class Requirements

    • You must keep a Leadership binder
    • Keep weekly journal entries
    • 20 community service hours (10 per quarter average)
      • At least 50% performed directly at Sunnyvale Middle School
      • Community group volunteer projects or work
    • 20 Work hours
      • You must attend at least 75% of after-school activities
      • You must attend at least two PTSA meetings
    • Leadership projects
      • Marquee
      • Flag Duty
      • Snack Shack
      • Open House/Back to School Night
      • 5th Grade Orientation Day
    • Speeches/presentations
    • Maintain monthly calendar with all activities at S.M.S.
    • Various duties that the class is responsible for:
      • Dances & Socials
      • Renaissance
      • Spartan Citizen
      • Red Ribbon Week
    • Remain in good standing (academically and citizenship) with all your teachers

     

    Please answer the following questions in complete sentences.

    1. Why do you want to be in Leadership?

       

       

       

       

       

       

    2. What are your qualifications to be in Leadership? What three character traits do you have that will help you be a leader?

      1.

      2.

      3.

    3. Describe your ability to complete tasks that will be assigned. Will you accept every job that is assigned? ? How will you handle a situation when the group gives you a job you don't want to do?

       

       

       

       

       

       

       

       

       

    4. What ideas do you have to make Sunnyvale Middle School a better place?

       

       

       

       

       

       

       

       

       

    5. How would you work to make sure that your ideas get brought to life?

       

       

       

       

       

       

       

       

       

    6. On a separate piece of paper, ask your parents/guardians and another adult (besides a teacher at Sunnyvale Middle School) who knows you to write a brief recommendation statement for you. Make sure they include their name, how they know you, and for how long.
    7. Thanks for taking the time to fill out this application. I hope to see you in Leadership sometime next year!

    Endorsements:

    Teacher:______________________________________________________

    Teacher:______________________________________________________

    Grade Level Administrator:_________________________________________________

    ACCEPTED YES NO DATE NOTIFIED:___________________________

    APPENDIX-5

    RETURN TO LEADERSHIP
    RETURN TO TOP OF PAGE

    Mr. James P. Realini
    (408) 522-8288 EXT 509
    jrealini@sesd.org